Master data

COGLAS offers you the possibility to manage your loading equipment (LHM). You have the option of posting all receipts and issues of all loading equipment on a business partner-specific basis and tracking them historically.

The equipment account is always managed from the point of view of the warehouse owner. There can be only one warehouse owner in the system. In the overview at the business partner you can see the summarized equipment account and the equipment account of each business partner.

Receipts as well as issues of equipment accounts are recorded in the goods receipt or in the goods issue. However, they can also be corrected manually to the business partner. If there is no business partner as an offsetting account for a booking, LHM will be booked against the standard “Lost & Found” business partner.

Loading equipment: Define which loading equipment should be taken into account for the accounts and which should not. If “suitable for equipment accounts” is activated, the corresponding equipment is kept in the accounts.

Equipment account history: The history lets you track postings. You can trace which user, when and which quantity from which equipment account has charged or debited which business partner.

In the goods receipt as well as in the goods out you have the possibility to enter account assignments via the button “Equipment accounts”.

Fields equipment Account assignment:

• Business partner: Selection of the business partner for posting equipment account against the account of the warehouse operator.
• Loading equipment: Selection of the loading equipment (must be relevant to the equipment account).
• Receive from External: Enter the amount of eqipment account received.
• Sent to external: Enter the amound of shipped (return) equipment account at goods receipt.
• Notes: Free text for comments. e.g. Reason of booking
• Booking: Confirmation and booking of the entry

Manual adjustment postings are possible via the respective business partners. You can adjust the quantities and therefore the account either via the warehouse operator or the business partner.

In this example: Beierschmitt KG has sent the warehouse operator another 25 euro pallets. This booking must be booked with “+”. If an incorrect entry was made in the goods receipt, you can inform the system with “-” that Bierschmitt KG has sent 25 Euro pallets less to you.

This allows you to adjust differences in the warehouse and document exactly how these differences are made up.

Fields equipment Account assignment:

• Business partner: Selection of the business partner for posting equipment account against the account of the warehouse operator.
• Loading equipment: Selection of the loading equipment (must be relevant to the equipment account).
• Receive from external: Input of a positive quantity, which is added or subtracted.
• Sent to External: Input of a positive quantity which is added or subtracted.
• [+]: Adds the entered quantity to the sum
• [-]: Subtracts the input quantity from the sum.
• Notes: Free text for comments. e.g. Reason of booking
• Difference: Calculated automatically from the values Sent and Received. Received – Sent = Difference

The history automatically records all entries of goods receipts, out recipes and manual corrections.

This way you can easily track which user has made which bookings and when. The time period to be considered and the equipment account can be narrowed down as desired.