Billing

Content

General

Billing allows the warehouse operator to create invoices directly from COGLAS for each client. Basically, a distinction is made here between two variants:

  • Billing according to list (goods receipt/qustomer order)
  • Billing by period

Various types are available as billing items, which refer to articles, storage units or services. The data from the goods receipt and goods issue lists are used to settle the movement of articles and loading equipment. Manual activities that are carried out operationally away from the system – recorded as services – can also be included in the invoice.

Billing

Billing configuration

The configuration consists of the following steps:

  1. Creation of article billing groups
  2. Allocation of billing groups and article master data
  3. Attachment of the tax rates under “Account assignment”
  4. Creation of warehouse services to record additional activities
  5. Tariffing of warehouse services and different transaction types, such as item or storage unit movements

After that, the billing can be done by lists and / or period.

Reference

Services billed to a list will not be included in a following billing by time period to prevent duplicate billing of these services. This also applies if the billing of this list is deactivated.

If the billing for a list is not completed, the booked services are included in a settlement by period that includes the service date.

Therefore, when creating invoices cyclically, the invoices by list must be completed before those by period!

Billing document

Buttons

Central overview for managing all created billing and for creating new settlements by period.

Button Description
Add billing Create a new statement for a client in the performance period. Summation is performed for all position categories stored in the valid tariff.

Not included:

  • Stocks and LE from lists that are not fully processed.
  • Goods receipts and sales orders from the period already settled according to the list.
Recalculate Updates all items of the statement. Changes result from:

  • additionally booked or deleted services and
  • lists completed in the meantime.
Done Recalculates all positions and closes the billing. After that, the printing of the invoice is possible.

Completed billing cannot be reactivated or reprocessed. When the button is pressed, the settlement changes from the “Created” to the “Completed” status.
Print invoice Creates a PDF preview of the billing in the browser. When the invoice is printed for the first time, the status of the invoice changes from “Completed” to “Printed”. Printing can be initiated as often as required.